VAT Reclaims – Belgium



VAT Name :
Belasting over de toegevoegde waarde (BTW), Taxe sur la valeur ajoutee (TVA) or Mehrwertsteuer (MWSt)

VAT Number Format :
1234567890 (10 characters. Prefix with zero ‘0’ if the customer provides a 9 digit VAT number)


Claim Period : 1st of January to 31st of December
Quarterly applications are permitted
Submission Deadline : 30th of September
Approximate Refund Time : Up to 6 months


Permitted Countries :

Claimable Items :

  • Fuel
  • Vehicle Hire
  • Vehicle Costs
  • Road User Charges
  • Travel
  • Accommodation
  • Subsistence
  • Admission Charges
  • Other Costs (such as – such as Publicity, Repairs, Small gifts, Office expenses, Fairs, Seminars, Training)


  1. Application Form :
    Form 803 (Link)
    Three copies of the application are required
  2. Invoice list :
    Must be in Euros
  3. Original invoices :
    Copies and interim invoices not accepted
  4. Certificate of Taxable Status :
    The certificate must be original and issued within a year before the submission deadline. It must contain the name, address and official stamp of the authorising body, the name and trading/tax address of the claimant, the nature of the claimant’s business and the business/ tax number of the claimant.
  5. Last balance sheet, profit and loss account :
    If this is the first application, a legal copy of these is required.
  6. Chamber of Commerce Certificate :
    If this is the first application, a legal copy of these is required.
  7. Signature :
    Director, president or authorized person.


For applications which cover twelve months i.e. the claim period declared on the application form, the claim amount cannot be less than EUR 25.00. For applications which cover less than twelve months, the claim amount cannot be less than EUR 200.00.


SPF Finances
Centre Etrangers – Team 2
Bd du Jardin Botanique 50, boîte 3429